Unlocking the Power of Custom Dashboards: How Megadata Tailors Analytics to Meet Unique Client Needs

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In long-term care, one size never fits all. Every facility faces its own unique set of challenges, and, sometimes, relying on standard dashboards just won’t cut it. That’s why at Megadata, we don’t believe in cookie-cutter solutions. Instead, we specialize in crafting custom dashboards that dig deep into the data that matters most to your organization.

Imagine turning chaotic labor data into clear, actionable insights overnight, or pinpointing exactly where your budget is bleeding money. Whether it’s tracking specific purchase categories or breaking down payroll data, our custom dashboards deliver the precise insights you need to make smarter, faster decisions.

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Why Customization Matters

In the world of long-term care, standard analytics solutions often fall short. Your challenges are unique, and so are your data needs. Megadata steps in where off-the-shelf tools can’t, offering bespoke dashboards built on Power BI and Excel that transform your raw data into powerful, tailored insights.

Whether it’s integrating data from multiple sources, creating complex visualizations, or enabling deep dives into granular data, our custom dashboards are designed to give clients exactly what they need to succeed.

Real-World Impact: Transforming Labor Data into Actionable Insights

Consider the case of a client who was struggling with labor management at their skilled nursing facility (SNF). They faced a tangled web of labor data, including mislabeled termed employees, unchecked overtime, and misrepresented part-time staff. The disorganized system led to inefficiencies, potential cost overruns, and longer ramp times for new back-office employees.

That’s when Sharon, one of Megadata’s technical support specialists, stepped in. Using Megadata’s Excel Connect feature, she custom-built a dashboard that transformed labor chaos into clarity. The dashboard flagged critical employee trends, reorganized part-time and full-time statuses based on real-time timeclock data, and provided a clear, accurate view of employee hours and statuses.

The impact was immediate. The new back-office staff could now make data-driven corrections and achieve significant cost savings. Operations leaders began using the dashboard to optimize labor distribution effectively, showcasing the power of a well-designed custom dashboard.

What Clients Are Looking For

Most of our clients come to us with specific needs that go beyond standard analytics solutions. They often require dashboards that can break out data into distinct segments or isolate specific data points for deeper analysis. Here is a breakdown of a few custom dashboards we've built for clients thus far, as well as a few bullets on their features and benefits:

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Purchasing Dashboard:

• Tracks spend compared to budgets.
• Breaks down costs by actual numbers and per patient day (PPD).
• Shows budget overages and the percentage by which budgets were exceeded.

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Timeclock Tracking Dashboard:

• Mimics the client's old tracking system.
• Displays day-over-day timeclock hours with various filtering options.

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Custom Spending Categories Dashboard:

• Tracks spending across specific custom categories like ventilator enteral feeding and wound care.
• Breaks down data by month.

Comprehensive Financial Dashboard:

• Provides a detailed breakdown of the organization's financials.
• Incorporates various financial metrics and key performance indicators.

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High Payroll Threshold Dashboard:

• Tracks payroll exceeding a certain threshold.
• Displays all employees who exceeded the threshold in a given pay period.

Payroll Breakdown Dashboard:

• Breaks down payroll by year, pay period, and employee.
• Converts a previously slow Excel Connect process into a faster dashboard format.

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PDPM Dashboard:

• Tracks specific Minimum Data Set (MDS) fields related to the Patient-Driven Payment Model (PDPM).

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Psychotropics Report:

• Monitors data related to the use of psychotropic medications.
• Converts data from an Excel Connect system into a more efficient dashboard format.

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The Process: From Concept to Custom Dashboard

Creating a custom dashboard with Megadata is a collaborative process. It begins with a conversation between the client and Megadata’s technical support team to define the challenge and identify the relevant data points. From there, the Megadata team builds the dashboard using Power BI or Excel, ensuring it meets the client’s exact specifications.

Once the dashboard is built, it undergoes a rigorous quality review process—both internally and with the client. This ensures that the dashboard not only functions correctly but also delivers the insights the client needs. After the review, the client gains permanent access to the real-time dashboard within their Megadata platform or as an Excel file, ready to drive smarter decisions.

What Sets Megadata Apart

What truly sets Megadata apart is our responsiveness and flexibility. Unlike standard, out-of-the-box solutions, our platform can be customized to incorporate an almost infinite number of real-time data connections and collaborations. Moreover, our technical support team is always available to walk clients through every step of the process—from the initial project scoping to the final tweaks.

This commitment to customization and client satisfaction ensures that our clients not only get the dashboards they need but also enjoy a seamless experience.

In an industry as complex and diverse as long-term care, the ability to customize dashboards to meet specific needs is not just a luxury—it’s a necessity. Megadata’s custom dashboards empower clients to tackle their unique challenges head-on, providing the insights they need to improve efficiency, reduce costs, and ultimately deliver better care.

If you’re ready to see how a custom dashboard can transform your operations, reach out to Megadata today. Our team is ready to help you unlock the full potential of your data.